DPC Dissemination and Translation Awards (DPC DaTA) Answers to Frequently Asked Questions

Answers to Questions Cover the Following Topics:


What types of institutions can apply to DPC DaTA?

Applicant institutions are limited to associate and/or baccalaureate degree-granting colleges and universities that 1) received less than $7.5 million total costs per year from NIH in research project grant (RPG) funds over the past 3 fiscal years, and 2) have at least 25 percent of undergraduate students supported by Pell grants.

Would an R1 institution be eligible to apply?

An R1 institution may be eligible to apply if it is an associate degree-granting and/or baccalaureate degree-granting college/university that meets the following two requirements: Received less than $7.5 million total costs/year from NIH over the past 3 fiscal years and has at least 25 percent undergraduate students supported by Pell grants.

How can an institution determine if they meet the requirement that at least 25 percent of their undergraduate students are supported by Pell grants?

The applicant should use the most recent data available in IPEDS and check this website.

How can an institution determine if it meets the requirement that it has received less than $7.5 million total costs per year from NIH (in RPG funds) over the past 3 fiscal years?

The applicant can retrieve this information from the NIH RePORTER website. See slides 12-14 of the DPC DaTA webinar [PDF 590KB] for detailed instructions about how to retrieve this information from the NIH RePORTER website.

If an institution offers a Doctor of Health Sciences, a Doctor of Nursing Practice, a Post-MSN Nurse Practitioner degree and a Physician Assistant program, is the institution eligible to apply?

For this FOA: An academic component of an institution (any school, college, center, or institute) that is not a Health Professional School or College is eligible to apply. Health Professional Schools and Colleges may include schools of medicine, dentistry, osteopathy, pharmacy, veterinary medicine, public health, optometry, allied health, chiropractic, naturopathy and podiatry.

Application/ Budget

What does it mean that this is a U-mechanism?

These U01 awards are cooperative agreements, which signifies that there will be substantial Federal scientific or programmatic involvement. “Substantial involvement” means that, after award, NIH scientific or program staff will assist, guide, coordinate or participate in project activities.

How would a subaward/subcontract be indicated in the budget section of an application?

The instructions for indicating a subaward/ subcontract in the budget can be found in the SF-424 instruction set [PDF, 5.4KB]. Please note that a modular budget must be used for this application, so there is no separate budget page for the subaward(s)/subcontractor(s), however, a justification page should be attached. The instruction set for the PHS 398 Modular Budget Form can be found in section G.320, beginning on page 118. Note that the subaward(s)/subcontractor(s) indirect costs will need to be included when filling out the Modular Budget Form.

Are clinical trials allowed?

No. Clinical trials are not allowed.

Can a proposed DPC DaTA research project evaluate a health-related biomedical or behavioral outcome?

No, evaluating health-related biomedical or behavioral outcomes is not acceptable for this funding opportunity. Because the DPC DaTA initiative does not allow clinical trials, applicants must be clear that none of the proposed research activities fall under the NIH definition of a clinical trial.

Is clinical research allowed as part of a DPC DaTA application?

It is strongly recommended that applicants avoid incorporating clinical research in their DPC DaTA research projects. Inclusion of clinical research could lead to an application being identified as containing a clinical trial, which will cause the application to be withdrawn

When writing their brief description of the overall study design, how can applicants show that their proposed research is not a clinical trial?

In the overall study design, applicants should be clear that their study falls within the goals and mission of the DPC DaTA funding opportunity, and that the outcomes being studied do not include health-related biomedical or behavioral outcome evaluations. Any measurements of student engagement/motivation should be described. The brief description of the overall study design should indicate that behavioral interventions of a clinical nature are not being used.

Please keep in mind that all DPC DaTA interventions are for the purposes of understanding effective approaches to mentoring, student engagement, research capacity building, faculty development and infrastructure development at institutions engaged in programs designed to enhance the diversity of the scientific workforce, not to conduct clinical trials or clinical research.

Is it acceptable for applicants to use terms like “treatment” to describe their interventions and outcomes?

It is recommended that applicants avoid using terms like “treatment” because this term is frequently associated with clinical trials (which are not allowed). It is also recommended that applicants avoid referring to use of a “randomized controlled clinical trial,” and instead consider a term like, “randomized controlled methodology.” To further avoid the intervention being classified as a clinical trial, clarifying adjectives can be added, e.g., “educational intervention,” “mentoring intervention,” “training intervention.”

What letters are required in this application?

There are two required letters:

  • Institutional Support Letter: This should describe the institutional commitment to the success of the proposed research and willingness to allow participation in the Diversity Program Consortium.
  • Institutional Eligibility Letter: A signed letter from the Provost or similar official with institution-wide responsibility verifying the applicant institutions’ eligibility at the time of the application submission is required (1-page maximum).

Optional: If the application includes partner institutions, collaboration letters from authorized officials at these institutions should be included stating their institutional commitment to the proposed project and the DPC DaTA program goals.

All Letters of Support should be combined into a single PDF file.

What is the budget for the application?

The application budgets are limited to $250,000 direct costs per year. There are no funds allowed for alterations and renovations, large equipment or student financial support. F&A can be requested at the negotiated institutional rate agreement.

Does this application require the R&R Budget Form?

No, applicants should not use the R&R Budget Form. This application requires a modular format. Applicants should request total direct costs in modules of $25,000, reflecting appropriate support for the project.

Should salary and/or fringe be included in the application budget justification?

No, salary and/or fringe benefits should not be provided.

How long is the project period?

The maximum project period is three years.

Is innovation required in this application?

Yes. For this program, reviewers will be assessing applications for their potential to shift current practices for enhancing diversity by providing an understanding of the effectiveness of a biomedical research training, mentoring or research capacity building intervention.

Can this be used to develop a training program?

No. This is intended to fund research projects. An application could propose to do research on the specific design elements of training programs that enhance persistence in the biomedical research pathway of trainees from diverse backgrounds. If research is conducted on the basic elements of training programs, it should help inform what aspects are instrumental for building a diverse pool of future scientists.

PD/PI and Key Personnel

Can an application include multiple PDs/PIs?

Yes, multiple PDs/ PIs are encouraged, but not required. If there are multiple PDs/PIs, then an MPI plan must be included, or the application will be withdrawn.

Are there effort restrictions for the PI(s) of this award?

No, there are no effort restrictions for PI(s) of this award.

What is an ideal team for a DPC DaTA Research Team?

A suggested DPC DaTA Research Team could include an expert on research training programs, on data analysis and on social science.

Can the contact PI be an emeritus at the applicant institution?

No. The PD(s)/PI(s) are expected to have a regular, full-time appointment at the applicant institution (i.e., not adjunct, part-time, retired, or emeritus).

Can the PI also be the Signing Official on the application?

If the PD/PI is also the organizational Signing Official, the individual must have two distinct eRA Commons accounts, one for each role. Please note that it can take up to two weeks to obtain an eRA Commons account.

Are there limits on the percent effort for individuals listed as key personnel in the application?

No, there are no limits on percent effort for these individuals.

Is it required that the PD/PI has a Ph.D.?

No, a Ph.D. is not required. However, the PD/PI must have a regular, full-time appointment at the applicant institution.

Consortium Engagement

What Diversity Program Consortium events is the PD(s)/PI(s) expected to attend?

The PD(s)/PI(s) are expected to attend the annual DPC conference. In addition, it is expected that they will attend other national meetings where they can share, discuss and disseminate their research findings. Travel costs associated with attendance may be requested.

Is program evaluation required?

Yes, evaluation is an important part of all DPC grants. It is expected that the application will propose an experimental intervention aligned with the goals of the DPC and that uses the DPC evaluation methods (Data Sharing Agreement, Hallmarks of Success, associated data elements/survey instruments). It is suggested that applications include a data analysis plan, including, for example, how data will be collected, handled, what storage methods will be used, and the data analysis methodology.

Is an external evaluator required for this project?

No, it is not required to have an external evaluator; however, it is required that evaluation of the intervention(s) is conducted and that all awardees abide by the Diversity Program Consortium Data Sharing Agreement.

Is dissemination of findings required?

Yes, the application should provide evidence that the PD(s)/ PI(S) plan to disseminate the results from their interventions broadly. They should include a summary of the expected outcome(s), including the impact that their results will have on the research and/or training fields involved in the project.

Application Due Dates and Submission

What is the receipt date for this program?

The receipt date is October 8, 2019.

Can an institution submit more than one application?

No, only one application per institution is allowed.

Can an application be submitted early?

Yes, applicants are encouraged to apply early. This will allow adequate time before the due date to make any corrections to errors found in the application during the submission process.

If an application is not funded, can the applicant resubmit?

No, there are no resubmissions.

Will there be renewals for these projects?

No. Renewals will not be offered for these projects.